Bookkeeping preparation
Organized supporting records for the transactions in scope, with gaps or discrepancies recorded for your bookkeeper.
Accounting Agent
See what is ready to close and what still needs a decision.
From source records to month-end review
What the agent does
Automated bookkeeping, reporting, and financial close workflows. Escencion configures the recurring steps around your records and close calendar so your bookkeeper can see which items have support, which are missing information, and who needs to review them.
Recurring reporting
An agreed report assembled from the source records your team approves. Open questions stay visible so a reviewer can resolve them before sharing the figures.
A close checklist with owners
A record of what is due, who owns each step, what evidence is needed, and which items are ready for the person signing off.
Example workflow
A contractor has one supplier charge left to explain.
Hypothetical example. At month end, a contractor’s bookkeeper sees a materials charge on the company card. The receipt and the job it belongs to are missing from the close file.
01Gather the records
- Input
- The card activity, supplier receipts, and the current close checklist.
- Action
- Bring the agreed records together and identify charges without supporting documents.
- Output
- A review list that shows the supplier charge and the missing receipt.
02Route the missing item
- Input
- The review list and the person responsible for the purchase.
- Action
- Flag the charge for the project manager and list what the bookkeeper needs.
- Output
- A specific request for the receipt and job reference, assigned to the right person.
03Prepare the review packet
- Input
- The returned receipt, job reference, and original card charge.
- Action
- Group the supporting records, compare the details, and flag any remaining mismatch.
- Output
- A packet the bookkeeper can review before deciding how to record the charge.
04Update the close summary
- Input
- The bookkeeper’s decision and any items still awaiting review.
- Action
- Reflect the decision in the agreed close tracker and assemble the outstanding items.
- Output
- A month-end summary showing completed steps and open decisions for the finance lead.
Is it a fit for your business?
Where it helps
A good fit if you already have a bookkeeper or finance lead and they repeatedly spend time chasing the same documents, assembling reports, or checking who still owes an answer.
What to consider first
If your balances are unreliable or several prior periods need correction, start with your accountant to define the cleanup. Clear source records and agreed rules are what make a recurring workflow practical.
Where your team comes in
Your bookkeeper or accountant decides how to classify exceptions, approves adjustments, and signs off on the close. Payment approvals and changes to bank details stay with your designated people.
Before you get started
Does this replace our bookkeeper or accountant?
It supports their recurring workflow. Your accounting professional sets the rules, exercises judgment, and approves the financial records. A good first discussion includes the person who owns your close.
Can we start with one report instead of the whole close?
Yes. Bring a sample report, the records it uses, who reviews it, and when it is due. That gives us a concrete starting point for agreeing the scope.
What access will the agent need?
That depends on the workflow and the connections your systems support. We identify the specific records and permissions required and agree the review points with your finance lead before setup.
Where should we start if the books are behind?
Start with one recurring task and an example of its inputs and output. If balances are unreliable or prior periods need corrections, your accounting professional can identify the cleanup needed before setting up a repeatable workflow.
Discuss the Accounting Agent.
Fill out the form to discuss what you want managed and which agents fit your business.